In today’s fast-paced work environment, effective communication is essential. Professional tone not only conveys respect but also ensures clarity. One common phrase you might use is “This is to inform you.” While it serves its purpose, there are numerous alternatives that can enhance your communication style. In this article, we’ll explore 20 professional ways to express the same sentiment, complete with best use cases and examples.
Alternative ways to say “This Is to Inform You”
Here’s a bullet point list of all 20 ways to say “This Is to Inform You” professionally:
- “I would like to inform you that…”
- “We would like to inform you that…”
- “This is to inform…”
- “This is to inform you that…”
- “This is to inform you that…”
- “Please be advised that…”
- “We wish to notify you of…”
- “I am writing to inform you about…”
- “It has come to our attention that…”
- “For your awareness…”
- “We are pleased to announce that…”
- “It is important to highlight that…”
- “Kindly be informed that…”
- “Please take note that…”
- “This message serves to notify you that…”
- “Allow me to bring to your attention…”
- “We’re writing to keep you informed about…”
- “Consider this an official notice regarding…”
- “For your immediate attention, please be aware that…”
- “Please be aware that…”
1. “I Would Like to Inform You That…”
Best Use Case: This phrase is suitable for conveying important updates or changes in a formal setting, especially when informing colleagues about new policies or procedures.
Example:
Subject: Important Policy Update
Email Body:
Dear Sarah,
I would like to inform you that our company has revised its vacation policy, allowing for two additional days off per year. Please refer to the attached document for more details.
Best,
James
2. “We Would Like to Inform You That…”
Best Use Case: Use this phrase for announcements that involve multiple recipients, such as team updates or changes that affect the entire department.
Example:
Subject: Upcoming Changes in Our Department
Email Body:
Hello Team,
We would like to inform you that starting next month, we will implement a new project management software. A training session will be scheduled soon.
Regards,
The Management
3. “This Is to Inform…”
Best Use Case: Ideal for brief, formal notifications that don’t require extensive elaboration, such as alerts regarding office schedules.
Example:
Subject: Office Closure Notice
Email Body:
Dear All,
This is to inform you that the office will be closed on Friday for a public holiday. Please plan your work accordingly.
Thank you,
HR Department
4. “This Is to Inform You That…”
Best Use Case: This phrase is perfect for emphasizing the importance of the information being conveyed, especially in formal writing.
Example:
Subject: Important Update Regarding Your Account
Email Body:
Dear Mr. Thompson,
This is to inform you that there has been an issue with your recent transaction. Please contact customer support for assistance.
Sincerely,
Customer Service Team
5. “I Am Writing to Inform You That…”
Best Use Case: This phrase can be effectively used in emails or letters to introduce significant updates or changes.
Example:
Subject: Change in Meeting Schedule
Email Body:
Dear Lucy,
I am writing to inform you that our weekly meeting has been rescheduled to Wednesday at 3 PM. Please let me know if you have any conflicts.
Best regards,
Mark
6. “Please Be Advised That…”
Best Use Case: A polite way to deliver important notifications, particularly regarding changes or updates that require immediate attention.
Example:
Subject: System Maintenance Notification
Email Body:
Dear Team,
Please be advised that the system will undergo maintenance this Saturday from 10 PM to 2 AM. Ensure all work is saved prior to this time.
Thank you for your understanding,
IT Department
7. “We Wish to Notify You of…”
Best Use Case: This phrase is ideal for more formal notifications, especially when announcing new policies or significant organizational changes.
Example:
Subject: Notification of New Health and Safety Policies
Email Body:
Dear Employees,
We wish to notify you of the new health and safety policies effective immediately. Please review the attached document for complete details.
Sincerely,
Health & Safety Officer
8. “For Your Awareness…”
Best Use Case: Use this phrase when you want to bring information to someone’s attention without implying urgency.
Example:
Subject: Quarterly Performance Report Availability
Email Body:
Hello Kevin,
For your awareness, the quarterly performance report will be available by the end of this week. Feel free to reach out if you have any questions.
Best,
Emily
9. “Please Take Note That…”
Best Use Case: Useful for conveying logistical changes or important details that the recipient should remember.
Example:
Subject: Reminder: Project Submission Deadline
Email Body:
Dear Team,
Please take note that the deadline for project submissions is next Monday. Late submissions may not be accepted.
Best regards,
Project Manager
10. “This Communication Is Intended to Update You On…”
Best Use Case: This phrase is effective for providing status updates or new information regarding ongoing projects.
Example:
Subject: Update on the Marketing Campaign
Email Body:
Dear Team,
This communication is intended to update you on the progress of the marketing campaign. We are currently on track to meet our deadlines.
Thank you,
Marketing Director
11. “Allow Me to Bring to Your Attention…”
Best Use Case: A formal way to direct someone’s focus to an important matter, suitable for business communications.
Example:
Subject: Important Contract Review
Email Body:
Dear Mr. Adams,
Allow me to bring to your attention the need for your review and approval of the contract by Friday to ensure timely execution.
Best,
Legal Department
12. “You Are Hereby Notified That…”
Best Use Case: A formal phrase for legal or contractual notifications, often used in HR and compliance communications.
Example:
Subject: Notification of Policy Violation
Email Body:
Dear Ms. Johnson,
You are hereby notified that your recent conduct has violated company policy. A meeting will be scheduled to discuss this matter further.
Sincerely,
HR Manager
13. “It Is Our Responsibility to Inform You That…”
Best Use Case: This phrase emphasizes the sender’s duty to communicate significant changes or updates.
Example:
Subject: Important Changes in Health Benefits
Email Body:
Dear Team,
It is our responsibility to inform you that the health benefits plan will be updated starting next month. Please review the attached brochure for details.
Regards,
Benefits Coordinator
14. “This Message Serves to Notify You That…”
Best Use Case: Useful for formal notifications regarding events, deadlines, or policies.
Example:
Subject: Notice of Annual Review
Email Body:
Dear Staff,
This message serves to notify you that the annual performance review will take place next month. Further details will follow.
Best regards,
Management
15. “We’re Writing to Keep You Informed About…”
Best Use Case: This phrase is suitable for ongoing updates regarding projects or initiatives.
Example:
Subject: Update on New Software Implementation
Email Body:
Hello Team,
We’re writing to keep you informed about the upcoming software implementation schedule and the training sessions available.
Thank you,
Project Lead
16. “I Would Like to Update You On…”
Best Use Case: Use this phrase when you want to share progress or changes regarding ongoing projects or initiatives.
Example:
Subject: Update on Project Milestones
Email Body:
Dear Team,
I would like to update you on our project milestones. We have successfully completed the first phase, and we are on track for the next one scheduled for next month.
Best regards,
Anna
17. “It Is Important to Highlight That…”
Best Use Case: This phrase is effective for emphasizing significant changes, updates, or reminders that require the recipient’s attention.
Example:
Subject: Important Changes to Reporting Guidelines
Email Body:
Hello Team,
It is important to highlight that the reporting guidelines have been revised. Please refer to the attached document for the latest updates.
Thank you,
David
18. “Consider This an Official Notice Regarding…”
Best Use Case: Use this phrase for formal notifications, particularly in legal or compliance contexts.
Example:
Subject: Official Notice of Policy Changes
Email Body:
Dear Employees,
Consider this an official notice regarding the changes in our remote work policy effective next month. Your understanding and compliance are appreciated.
Sincerely,
HR Department
19. “For Your Immediate Attention…”
Best Use Case: Use this phrase when the information is urgent and requires prompt action from the recipient.
Example:
Subject: Urgent: Action Required for Compliance
Email Body:
Dear Staff,
For your immediate attention, please be aware that compliance documents must be submitted by Friday to avoid penalties.
Best,
Compliance Officer
20. “Please Be Aware That…”
Best Use Case: A gentle reminder or notification about upcoming changes or events that might affect the recipient.
Example:
Subject: Notice of Upcoming Training Sessions
Email Body:
Hello Team,
Please be aware that training sessions for the new software will begin next week. Your participation is crucial for a smooth transition.
Thank you,
Training Coordinator
Is it Professional to Say “This Is to Inform You”?
Using the phrase “This is to inform you” can be considered professional in formal communication, especially when conveying important information or updates. However, it’s essential to ensure that the tone remains respectful and concise. In many cases, alternatives such as “I would like to inform you that” or “Please be advised” may provide a more polished approach. Overall, while it is acceptable in certain contexts, being mindful of workplace etiquette and the specific situation will enhance professional communication.
Frequently Asked Question
What to say instead of “this is to inform you”?
Instead of saying “this is to inform you,” try “I would like to update you on…” or “Please be advised that…” for a more professional tone.
How do you inform professionally?
To inform someone professionally, use clear language while maintaining a respectful tone. For example, “I would like to formally notify you that…” is an appropriate choice.
How do I formally say I would like to inform you?
A formal alternative to “I would like to inform you” is “I am writing to inform you that…”.
How do you politely say “please be informed”?
To politely convey this message, consider saying, “Kindly take note that…” or “I wanted to bring to your attention that…”.
Conclusion
In the realm of professional communication, the way we express ourselves can significantly impact workplace dynamics. Utilizing phrases like “I would like to inform you that” or “We wish to notify you of” can enhance clarity and respect in your messages. As you navigate the complexities of office communication, remember the importance of using appropriate phrases that convey your message effectively while maintaining a professional tone. By employing these alternatives to “This is to inform you,” you can foster effective communication strategies in your workplace, ensuring that important updates and announcements are delivered with respectful communication.
William Henry is a writer for Grammar Max, a blog that focuses on synonyms and phrases. He loves exploring the quirks of the English language and enjoys helping readers improve their vocabulary. William’s articles are easy to read, fun, and full of useful tips for anyone looking to better understand and use English. Whether you’re a student, a professional, or just someone interested in language, William’s writing on Grammar Max makes learning about words and their meanings simple and enjoyable.
