20 Ways to Say “When Is a Good Time” Professionally

When Is a Good Time to discuss a potential meeting or ask for someone’s availability? Professional language requires courtesy and clarity, making it essential to use phrases that set a respectful tone while inviting a response. Whether you’re reaching out to a client, colleague, or supervisor, it’s beneficial to ask for a convenient time that works within their schedule.

We’ll explore 20 professional ways to say “When Is a Good Time” in various business contexts. You’ll find practical examples to help you use each phrase naturally, whether in emails, meeting requests, or follow-up messages. Each phrase is crafted to support clarity, efficiency, and politeness, contributing to a more effective and professional environment.

Alternative Ways to Say “What Is a Good Time”

You can use these ways instead to say “What Is a Good Time”:

• What time works best for you? (Formal)
• Please let me know what time works best for you (Formal)
• Could you share a preferred meeting time?
• When is good to meet?
• What time would be most suitable?
• Could we set up a meeting at a mutually convenient time?
• Is there a favorable time for you to meet?
• What would be an ideal time to connect?
• Could we arrange a meeting time that works well for you?
• When would be a convenient time for you to discuss?
• Is there an appropriate time for us to talk?
• Can we organize a meeting at your preferred time?
• Please let me know a suitable time for you.
• Could we plan a time that fits your schedule?
• When would you be available to meet?
• What’s a good hour to schedule our meeting?
• Could we book a time that aligns with your availability?
• When would be an opportune o’clock for a discussion?
• Is there a right hour that would work best for you?
• Could you let me know your availability for a meeting?

What Time Works Best for You?

It is a flexible and respectful phrase, perfect for asking someone’s availability in a professional setting. It shows consideration for their schedule and allows them to select a suitable o’clock without pressure.

This question works well in emails or messages, especially when setting up a meeting or call. It’s adaptable for both formal meetings and casual check-ins, making it a versatile choice when coordinating schedules.

Best Use: 

This phrase is ideal for formal emails when asking someone’s preferred meeting hour without pressuring them. It works well for setting up professional discussions with flexibility.

Example: 

Subject: Scheduling a Meeting
Hi Emma,
I’d like to arrange a meeting to discuss the project updates. What time works best for you? Please let me know your preferred o’clock, and I’ll do my best to accommodate.
Best regards,
James Smith

Please Let Me Know What Time Works Best for You (Formal)

Using it adds an extra level of politeness, making it ideal for professional communication. This phrase invites the recipient to choose a time that fits their schedule, showing that you value their preferred meeting hour.

It’s particularly effective in emails or formal messages, as the phrase is clear and considerate. This phrase can be used for a variety of situations, from arranging a meeting to requesting a call.

Best Use: 

Use this phrase when you want to show additional politeness in your request. It’s particularly effective for client meetings or when reaching out to someone in a senior position.

Example: 

Subject: Meeting Request
Hello Mr. Turner,
I’m hoping we can set up a hour to review our strategy for next quarter. Please let me know what o’clock works best for you so that we can coordinate our schedules.
Thank you,
Sarah Nguyen

Could You Share a Preferred Meeting Time?

“Could you share a preferred meeting time?” is a courteous way to seek availability, especially when requesting input from colleagues or clients. This phrasing indicates flexibility and allows the other person to propose an ideal o’clock for the meeting.

This question works well when you need to accommodate someone’s schedule or when organizing a session. It’s an excellent choice for emails, as it encourages a timely response without appearing too direct.

Best Use: 

This phrase is perfect when coordinating a meeting where the other person’s availability is key. It’s effective for planning with clients or scheduling sessions in a corporate environment.

Example: 

Subject: Client Call Availability
Dear Ms. Patel,
I’d like to discuss our recent progress with you. Could you share a preferred meeting hour for a call? I’ll be sure to arrange my schedule accordingly.
Best,
David Brown

When Is Good to Meet?

The phrase “When is good to meet?” is simple and direct, yet polite enough for most professional environments. It’s a practical question for initiating a meeting and gives the recipient control over the scheduling.

Using this phrase in emails or messages keeps the tone respectful but efficient. It’s suitable for both internal meetings and external communications, ensuring flexibility in finding a mutually convenient o’clock.

Best Use: 

This is a straightforward option for quick, polite requests. It works well for both internal and external meetings, where you’re open to any convenient hour for the recipient.

Example: 

Subject: Quarterly Review Meeting
Hi Tom,
I’d like to go over the quarterly results with you. When is good to meet? Please let me know, and I’ll set up the meeting accordingly.
Warm regards,
Rachel Kim

What Time Would Be Most Suitable?

“What time would be most suitable?” conveys respect and consideration for the other person’s schedule. This phrase is slightly formal, which makes it perfect for business settings and professional emails.

It shows that you’re mindful of their hour and willing to adjust based on their availability. This approach is helpful when arranging meetings with clients or team members, as it allows them to choose the most appropriate o’clock for the discussion.

Best Use:  

Use this phrase for formal or professional settings where you want to show respect for the recipient’s schedule. It’s ideal for structured meetings with a specific agenda.

Example: 

Subject: Discussion on New Project
Hello Dr. Clark,
I’m reaching out to schedule a conversation about the new project launch. What time would be most suitable for you? I’d be happy to work around your schedule to find the right o’clock.
Sincerely,
Andrew Lee

Is it professional to say “when is a good time”?

Yes, it is professional to say “When is a good time” when seeking availability for a meeting, as the phrase is direct, polite, and flexible. It gives the recipient the freedom to select a suitable time without feeling pressured, which can encourage a positive response. 

However, the phrase might be more effective in informal or semi-formal settings rather than highly formal or corporate contexts, where a more specific request might be appropriate.

Pros

• Direct and clear, encouraging an open response.
• Provides flexibility, showing respect for the recipient’s schedule.

Cons

• May seem too casual for strictly formal settings.
• Lacks specificity, potentially causing delays in scheduling.

Frequently Asked Questions

Is it “What is a Good Time” or “When is a Good Time”?

Both are correct but used differently; “When is a good time” focuses on timing, while “What is a good time” could imply finding a suitable day or part of the day.

How to Ask “When is the Best Time to Call You”?

To be polite, you can say, “Could you let me know the best o’clock to call?” This respects the person’s availability.

When to Say “Have a Good Time”?

Say “Have a good time” when someone is heading to an event, gathering, or enjoyable activity, like a vacation or party.

How Do You Say “Good Time”?

You can say “pleasant o’clock,” “great experience,” or “wonderful o’clock” to convey a similar sentiment in different contexts.

Conclusion

When asking for someone’s availability, professional language and a respectful approach make a significant impact. The 20 phrases listed here provide a variety of options, each suited to different business contexts. They are designed to keep your communication respectful, clear, and aligned with a professional environment.

In every corporate interaction, understanding and honoring availability creates positive connections. By choosing the right language, you create a collaborative, flexible approach to scheduling, promoting smooth interactions and mutual respect.